Connecting Library Application to SQL Server using Windows Forms

March 24, 2021

Windows forms are one of the best tools used in making applications. With Windows forms, you can make a variety of applications, from a mini calculator to a library application that uses a database.

According to Microsoft, Windows Forms is a UI framework used for building Windows desktop apps.

It provides one of the most productive ways to create desktop apps based on the visual designer provided in Visual Studio. Functionality such as drag-and-drop placement of visual controls makes it easy to build desktop apps.

In this tutorial, we will connect a library application to a SQL database server using Windows forms. We will use a Windows forms project to add new forms, edit, or delete from the library.

We will also manage the authors, the stores & the publishers in the database, and display the information of each attribute & refresh it each time a change occurs.


As a prerequisite, the reader must have the following:

  • A basic understanding of the C# programming language.
  • A basic understanding of Windows forms.
  • Visual Studio installed on your system.
  • SQL Server installed on your system.

Table of contents

Installation guide

  • To install Visual Studio and setup the work environment, you can check this article on how to set up the C# environment in Visual Studio.
  • To install SQL Server, you can download it from here.
  • If you are new to Windows forms, you can check this tutorial which will help you understand the basic concepts.

Creating the Pubs database

Pubs is a database that is used by programmers as a learning tool to fetch data using queries. It contains a large amount of information about books, authors, publishers, and store sales.

First of all, you should create the Pubs database Query in SQL server so it can be later connected to the application.

You can find the pubs database here.

After copying the database query, paste it as a new query and execute it. You should be able to see the name of the database pubs to the left of your screen.


Creating Pubs database

Application main form

In this tutorial, we will build an end-to-end application using Windows forms for managing books in a library by a librarian.

We will use a project which contains a main form, we also add 3 other forms used for adding, editing, and deleting books from the database.

You can download the project from here.

Upon opening the project, we will work on the main form first. As you can see, it has 3 buttons, each button for a different operation.


Main form

Add a refresh button and 3 more other tabs, next to the Titles tab to use later. Also, add 4 more columns to the DataGridView to show the data of the library.

Also, don’t forget to change the colors of the forms and the buttons to whatever suits your taste.

It should look like this:


Mainform with other tabs

Database connection

In order to connect to the SQL server in C#, we will be using the following command:

using System.Data.SqlClient; 

The following code snippet will connect your computer to the database. But, note that, you need to put your own computer name instead of (HP-PAVILION).

static SqlConnection connectionString = new SqlConnection(@"Data Source=HP-PAVILION;Initial Catalog=pubs;Integrated Security=True");

Each Select query will be written as a string. These strings gets converted to SQL queries on connecting to the SQL server.

 public static DataTable dataAdapterSelect(string sqlQuery) {
    // This method will convert any Select string to a query.
    SqlDataAdapter DataAdapter = new SqlDataAdapter(sqlQuery, connectionString);
    DataTable dt = new DataTable();
    return dt;

The following method will be used to Add, Edit, and Delete the information from the database:

// This method will convert any string that would manipulate the data to a query.
public static void sqlCommandQueryReader(string sqlQuery) {
    SqlCommand myCommand = new SqlCommand(sqlQuery, connectionString);
    SqlDataReader dr;
    dr = myCommand.ExecuteReader();
    while (dr.Read()) {

The following code will use the dataAdapterSelect method to convert the Select string to a SQL query and display it inside the datagridview.

// This query is responsible for displaying the information about the books on the DataGridView.
string sqlQuery = "SELECT title_id,title,type,pub_name,price,ytd_sales FROM titles inner join publishers ON titles.pub_id = publishers.pub_id";

DataTable dt = DataBaseConnection.dataAdapterSelect(sqlQuery);

foreach (DataRow dr in dt.Rows)
    dataGridView1.Rows.Add(dr["title_id"], dr["pub_name"], dr["price"], dr["ytd_sales"], dr["title"],dr["type"]);


Add form

Adding a new book will require the titleID titleName titletype pubid pubbdate & the price of the book.

We will request the information above from the user and insert it into the database using the sqlCommandQueryReader method.


Add form - to collect information from the user

// We will be using the sqlCommandQueryReader method to add a new book the database.
private void addButton_Click(object sender, EventArgs e) {
    string titleID = titleIDTextBox.Text;
    string titleName = titleNameTextBox.Text;
    string titletype = Titletype.Text;
    string pubid = pubbid.Text;
    string pricee = price.Text;
    string pubbdate = pubdate.Text;

    string insertt = "insert into titles(title_id,title,type,pub_id,price,pubdate) values('" + titleID + 
    "','" + titleName + "','" + titletype + "','" + pubid + "','" + pricee + "','" + pubbdate + "');";

    MessageBox.Show("Information inserted!");

Edit form

Editing a book will require the current oldid & the oldname of the book, along with the new Titlename, Titletype & Titleprice of the book.

We will request the information from the user and edit them inside of the database using the sqlCommandQueryReader method.


Edit form - to edit information in the database

private void Edit_Click(object sender, EventArgs e) {
    // We will be using the sqlCommandQueryReader method to edit an existing book from the database. 
    string Titlename = Tname.Text;
    string Titletype = Ttype.Text;
    string Titleprice = Tprice.Text;

    string oid = oldid.Text;
    string oname = oldname.Text;
    if (Tname.Text.Length != 0 && Ttype.Text.Length != 0 &&
        oldname.Text.Length != 0 && oldid.Text.Length != 0 && Tprice.Text.Length != 0) {
        string editt = "update titles set title ='" + Titlename + "',type='" + Titletype + "',price='" + Titleprice + "'where titles.title_id ='" + oid + "' and titles.title='" + oname + "';";

        MessageBox.Show("Title has been edited!");
        MessageBox.Show("Missing information!");

Delete form

Deleting a book will require only the titleid function.

We will request the id from the user and delete the book from the database using the sqlCommandQueryReader method.


Delete form - to delete information from the database

private void Delbu_Click(object sender, EventArgs e) {         
    // We will be using the sqlCommandQueryReader method to delete an existing book from the database.
    string dell = Del.Text;
    string delete1 = "delete from roysched where roysched.title_id='"+dell+"'; delete from sales where sales.title_id='"+dell+"';delete from titles where titles.title_id='"+dell+"';";
    if (Del.Text.Length != 0) {
        MessageBox.Show("Title has been deleted!");
    } else {
        MessageBox.Show("enter a title id!");

Refresh button

The Refresh button will display the latest information from the database. When this button is clicked, it will fetch the latest information from the database, and displays it here.

private void refresh_Click(object sender, EventArgs e) {
    // This query will show the data of the library on the DataGridview, and each time the user clicks the button, it will refresh the data.
    string sqlQuery = "SELECT title_id,title,type,pub_name,price,ytd_sales FROM titles inner join publishers ON titles.pub_id = publishers.pub_id";

    DataTable dt = DataBaseConnection.dataAdapterSelect(sqlQuery);

    foreach (DataRow dr in dt.Rows) {
        dataGridView1.Rows.Add(dr["title_id"], dr["pub_name"], dr["price"], dr["ytd_sales"], dr["title"], dr["type"]);

Authors tab

The author’s tab will display the au_id, au_fname, phone, address, city, and count of each book that the author wrote.


Author tab - to display author related information

// This query will display all the information about the authors on the DataGridView.
string sqlQuery2 = "select * from authors order by au_fname asc";
DataTable dt2 = DataBaseConnection.dataAdapterSelect(sqlQuery2);

foreach (DataRow dr in dt2.Rows)
    dataGridView2.Rows.Add(dr["au_id"], dr["au_fname"], dr["phone"], dr["address"], dr["city"]);
// This query will only display the count of the books that the author wrote on the DataGridView.
string sqlQuery3 = "SELECT authors.au_fname,count(titleauthor.title_id) as authorcount FROM authors, titleauthor WHERE authors.au_id = titleauthor.au_id GROUP BY authors.au_fname";
DataTable dt3 = DataBaseConnection.dataAdapterSelect(sqlQuery3);

foreach (DataRow dr in dt3.Rows)

Publishers tab

The Publisher tab will display the information of the publishers using the pub_id.


Publishers tab - to display information related to the publisher

// This query will display all the information about the publishers on the DataGridView.
private void checkpub_Click(object sender, EventArgs e) { 
    string idd = puid.Text; 
    string sqlQuery00 = "select * from  publishers where publishers.pub_id='" + idd + "'";
    DataTable dt00 = DataBaseConnection.dataAdapterSelect(sqlQuery00);

    if (dt00.Rows.Count > 0) {
        foreach (DataRow dr in dt00.Rows) { 
            dataGridView4.Rows.Add(dr["pub_id"], dr["pub_name"], dr["city"], dr["state"], dr["country"]);
    } else {
        MessageBox.Show("This Id is does not exist!");

Store tab

The Store tab will display the discounts available using a left outer join Query.


Store tab - to display information about the store and discount

// This query will display the discounts using the discount id & the store id.
string q5 = " select * from stores left outer join discounts on stores.stor_id = discounts.stor_id ";           
DataTable q55 = DataBaseConnection.dataAdapterSelect(q5);

foreach (DataRow dr in q55.Rows) {
    dataGridView5.Rows.Add(dr["stor_name"], dr["discount"]);


In this tutorial, we have learned how to connect an application to a database and convert any string to a SQL query. We have also learned how to add, edit, and delete a book from the database and display the information of the book authors, publishers, & the discounts of each store.

Don’t forget to test out the code to fully understand how it works.

Happy coding!

Peer Review Contributions by: Srishilesh P S

About the author

Mohamed Alghadban

Mohamed alghadban is an undergraduate student in Software engineering. He is experienced in C#, C# forms, and C++, and he always has the passion to learn new things. He loves playing video games, and one day he wants to become a gaming developer.

This article was contributed by a student member of Section's Engineering Education Program. Please report any errors or innaccuracies to